Health and Safety at Work Act etc. 1974

Health and Safety Policy of CGS Contractors

General Statement of Policy

The policy of this company is to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees, and to provide such information, training and supervision, as they need for this purpose. We also accept our responsibility for the health and safety of other people who may be affected by our activities.

In order to achieve this, the aim of this Company is to:-

  • Provide adequate control of the health and safety risks arising from our work activities;
  • Consult our employees on matters affecting their health and safety;
  • Provide and maintain safe plant and equipment;
  • Ensure safe handling and use of substances;
  • Provide adequate information, instruction and supervision for employees;
  • Ensure all employees are competent to do their tasks;
  • Prevent accidents and cases of work related ill health;
  • To maintain safe and healthy working conditions;

The allocation of responsibilities for safety matters and the particular arrangements that we will make to implement the policy are set out in this document.

This policy will be kept up to date, taking into account any changes in the nature of the business, the introduction of new working methods, practices and statutory requirements. To ensure this, the policy and the way in which it is operated will be regularly reviewed.

Health & Safety Responsibilities.

 Proprietor

Main responsibilities are to:

Be aware of the requirements of current legislation and establish systems to implement and monitor compliance.

Arrange for competent assistance to assist in complying with and implementing health and safety arrangements.

Arrange for adequate resources and facilities to meet the requirements of this policy.

Ensure that:-

  • The arrangements set out in the company health and safety policy are implemented and maintained;
  • Employees receive adequate and appropriate training, information, instruction and supervision;
  • Employees are consulted on matters affecting their health and safety;
  • Accidents and incidents are investigated and action taken to prevent recurrence;
  • Injuries, ill-health and dangerous occurrences are recorded and reported in accordance with statutory requirements;
  • Risk and Coshh assessments are undertaken and that action is taken to eliminate or control the risks identified;
  • Plant and equipment is properly maintained and meets health and safety standards;
  • Contractors engaged are competent and have sufficient resources;
  • Insist that safe working practices are regularly observed;
  • Reprimand any member of staff failing to discharge satisfactorily their  responsibilities;
  • Regularly monitor and review this policy to ensure that it is effective, continues to be relevant and takes into account changes in activities or circumstances;
  • Set a personal example.

Person in charge of work

 A nominated experienced employee will be responsible for the supervision of activities on site including:-

  • Ensuring that specified site rules and relevant information from the health and safety plan and/or method statements are made known to employees and contractors.
  • Agreed methods of working and safety precautions are complied with.
  • Liaison with clients, and/or other contractors on matters regarding site safety.
  • Adequate supervision and instruction is given to new employees.
  • All machinery and plant, including power and hand tools, ladders, staging etc. are in good condition, and defects in plant and equipment and any obvious health risks are reported to the Managing Director.
  • All hazardous materials are properly identified and that adequate precautions are taken for its use, storage and disposal.
  • Suitable protective clothing and equipment is available, where appropriate, and that it is used.
  • Fire and first aid equipment is available and the location is known to all concerned together with any associated emergency procedures.
  • Statutory inspections are carried out and recorded.
  • Accidents and incidents are reported to the Managing Director and Principal Contractor  where appropriate.
  • Unauthorised persons are not permitted onto the site.
  • Warning signs and notices are displayed.
  • Sites are kept tidy and that adequate arrangements are made for the collection and disposal of waste.
  • Sites are made secure when unoccupied.
  • Setting a personal example.

Drivers

Drivers are responsible for ensuring that their vehicle and its load are in a safe condition and does not exceed the weight limit for that vehicle before departure from the home depot or clients premises.

The following basic checks must be carried out before departure and at least on a daily basis and any faults or deficiencies must be reported and rectified before departure.

  • Lights
  • Windscreen wipers
  • Oil and water levels
  • Visual inspection of tyres and pressures
  • Reversing alarm

Plant, Equipment and Vehicle Operators

Operators must ensure that:

They only use or operate the plant, equipment and vehicles for which they have been trained and authorised to use and for the purpose that it is intended.

Chain saw operators must have a current and appropriate certificate of competence.

All employees must:-

  • Co-operate with the employer on health and safety matters;
  • Not interfere with anything provided to safeguard their own health and safety;
  • Take reasonable care of their own health and safety.
  • Report all health and safety concerns to the person in charge or the Managing Director

In particular employees should:-

  • Comply with safety rules and procedures.
  • Use the correct tools and equipment for the job.
  • Use safety equipment and protective clothing supplied.
  • Develop a personal concern for the safety and health of  themselves and others and warn new employees of known hazards.
  • Avoid improvising which entails unnecessary risk.
  • Refrain from horseplay and the abuse of welfare facilities.
  • Suggest ways of eliminating hazards.
  • Report accidents, incidents and any defects found or obvious health risks to the person in charge or the Managing Director

General arrangements for ensuring the health, safety and welfare of employees.

Accident recording, investigation and reporting

All injuries and ill-health arising from work activities will be entered into the accident book. Where required injuries, ill-health and dangerous occurrences will be reported to the appropriate enforcing authority. All reported accidents, and incidents will be investigated to determine the cause and determine whether the system of work needs to be altered.

Responsibilities

Reporting to management of injuries, ill health, accidents and incidents, and recording in accident book :- All employees.

Statutory reporting and investigation:- Managing Director

Appointment and Management of Contractors

Prior to appointing Sub-Contractors  the Company will make reasonable enquiries in order to satisfy itself that they have the necessary knowledge, competence and resources to carry out the work required in a safe manner. They are required to complete our Sub-Contractor Health and Safety Competence Questionnaire and Sub-Contractors Quality Assurance Questionnaire.

Appointed Sub-Contractors will be provided with sufficient information to enable them to work safely on company premises, worksites or projects and they will be required to comply with the Company’s site rules and procedures.

Sub-Contractors will be required to provide information regarding their activities and the arrangements to be implemented to ensure the safety of employees and others who may be affected by their undertaking.

Responsibilities

Appointment of Sub-Contractors:-

Neil McFadden (Owner and Project Manager).

Supervision on worksite:-

Person in charge of work (Project Manager/Site Supervisor)

Company Safety Rules and Procedures

In addition to statutory requirements, the procedures and practices detailed in this document are Company policy and must be strictly adhered to by all employees, regardless of the nature of their specific duties. Further or additional instructions or procedures will be provided as necessary and brought to the attention of all employees.

Responsibilities

Compliance with company instructions:-

All employees.

Enforcement of company instructions:-

Owner/Project Manager and Person in charge of work.

Company Vehicles

Company vehicles will be adequately insured, properly maintained and regularly serviced and MOT where appropriate. Only authorised persons holding the appropriate driving licence will be permitted to drive these vehicles. The carrying of unauthorised persons is not permitted.

Responsibilities

Licensing and maintenance of vehicles:-

Nikki McFadden Transport Manager and Steven Provis Fitter/Mechanic and HGV Driver.

Daily inspections and safe loading and driving of vehicles:-

Drivers.

Consultation with Employees

Employees will be consulted on matters relating to health and safety and their views sought and considered by the Company. Consultation may be carried out on a face to face basis or in writing, with employees invited to submit their views. All employees are free to raise any health and safety concerns initially with the Owner.

Responsibilities

Consulting with employees on Health & safety issues:-

Neil McFadden – Owner/Project Manager

Nikki McFadden – Health and Safety Manager and Transport Manager 

Display Screen Equipment

Where employees are regularly using display screen equipment an assessment will be undertaken to identify any hazards and the risks evaluated. Where significant risks are identified, or an individual  is identified as being at risk then action will be taken to reduce those risks and to ensure that workstations comply with the regulations. Where an employee identified as a “user” of display screen equipment requests an eyesight test then the cost will be borne by the Company. as will the cost of any spectacles prescribed purely for display screen work.

Responsibilities

For ensuring that assessments are carried out and remedial action taken:-

Nikki McFadden – Health and Safety Manager and Transport Manager

Electrical Safety

Fixed electrical installations will be regularly examined and tested. Alterations to existing systems or the installation of new systems will be carried out by competent persons.

Portable electrical equipment and tools, associated cabling and leads will be subject to regular checks, inspections and tests. Equipment found or suspected to be faulty or showing signs of damage will be withdrawn from use until checked, repaired and tested by a competent person. Employees will be trained to visually inspect handheld portable electrical equipment.

Responsibilities

Ensuring that fixed electrical systems and portable electrical equipment are inspected and tested and repair of equipment:-

Neil McFadden Owner/Project Manager

User visual inspection prior to use:-

Employees.

Emergency Procedures

Written emergency procedures will be provided where necessary detailing the actions to be taken in the event of accidents and incidents including, fire, evacuation and accidents. These procedures will be brought to the attention of all concerned, training and instruction will be given where necessary. If employees or contractors reasonably believe that there is serious or imminent danger then they will not be penalised for evacuating the worksite.

Responsibilities

Formulation of emergency procedures:-

Neil McFadden Owner/Project Manager

Keith Uren Health and Safety Advisor

 

Training of employees:-

Neil McFadden Owner/Project Manager

Keith Uren Health and Safety Advisor

 

Training of Employees & Contractors on worksite:-

Person in charge of work – Project Manager / Site Supervisor

Fire Precautions (Premises)

Fire fighting equipment is maintained on the companies premises and is subject to an annual examination by a competent contractor. Fire instructions are displayed and the arrangements brought to the attention of all employees and training provided. The assessment of fire risks and precautions will be reviewed regularly.

Responsibilities

Fire risk assessment, ensuring that fire fighting equipment is inspected and maintained. Training of employees:-

Nikki McFadden – Health and Safety Manager and Transport Manager

Fire Precautions (Work Sites)

The requirements for fire precautions and arrangements will be assessed for each site and reviewed as the project progresses. Fire fighting equipment will be provided as appropriate to the circumstances.

The Company will ensure that employees, and other persons on site are made aware of the fire precautions and arrangements in force.

Where fire precautions and arrangements are the responsibility of the Principal Contractor, the company will ensure that its employees are aware of the arrangements and comply with the requirements of the Principal Contractor.

Responsibilities

Fire risk assessment, maintenance of arrangements and informing employees:-

Person in charge of work – Project Manager / Site Supervisor

Compliance with arrangements:-

Employees and contractors.

First Aid (Premises)

A first aid box will be provided on company premises.

A Responsible  employee  will be nominated as the “appointed person” and provided with the relevant training. The “appointed person will be responsible for maintaining the first aid equipment and for taking charge in the event of an injury. Details of these persons and the location of first aid equipment will be displayed and brought to the attention of all employees.

Responsibilities

Appointment and training of “appointed person”:-

Nikki McFadden – Health and Safety Manager and Transport Manager

Checking of and replenishing first aid equipment:-

Nikki McFadden – Health and Safety Manager and Transport Manager

First Aid (Worksite)

A first aid box will be provided at each worksite.

A responsible and trained employee will be nominated as the “appointed person” at each worksite. They will be responsible for maintaining the first aid equipment and for taking charge in the event of an injury.

Where First Aid arrangements are provided by the Principal Contractor, the company will ensure that its employees are aware of the arrangements and comply with the requirements of the Principal Contractor.

Responsibilities

Appointment and training of “appointed person”:-

Nikki McFadden – Health and Safety Manager and Transport Manager

Checking of and replenishing first aid equipment:-

Appointed Person – Site Supervisor

Hand / Arm Vibration

Where the use of power tools or processes may expose employees to levels of vibration that may be detrimental to the health of employees then an assessment of the risks will be made and appropriate control measures introduced. Employees will be informed of the risks and the precautions / procedures to be adopted.

Responsibilities

Assessment of risk, implementation of control measures and informing employees:-

Neil McFadden – Owner/Project Manager

Supervision of control measures:-

Person in charge of work – Site Supervisor

Hazardous Substances

Hazardous substances in use or to which employees or others may be exposed will be assessed to determine whether they will have any affect on health and safety. These assessments will be recorded and reviewed as necessary. Where possible a safer substitute will be sought, or safe methods of use adopted. Employees will be informed of the risks and the precautions to be taken.

Responsibilities

Identification of substances, assessment of risks to health, implementation of control measures and provision of information to employees:-

Nikki McFadden – Health and Safety Manager and Transport Manager

Supervision of control measures:-

Person in charge of work – Project Manager / Site Supervisor

Health and Safety Assistance

General advice and assistance on matters relating to health & safety and safe working practices for Directors and Persons in charge of work is directly available by contacting our retained consultant:

Keith Uren. CMIOSH Health & Safety Consultant.

Health and Safety Method Statements

Where higher risk work is being undertaken a Health and Safety Method Statement will be produced. These will contain information on the various hazards, the way in which these will be controlled and how it is intended to carry out the work. This information will be made available to employees and other contractors as necessary and used in formulating an overall safety plan.

Responsibilities

Preparation of Health & Safety Method Statement and informing employees and contractors:-

Nikki McFadden – Health and Safety Manager and Transport Manager

Neil McFadden – Owner/Project Manager

Site Supervisor

Health Surveillance

Where assessments identify circumstances where  there is an identifiable risk to the health of employees or it is required by specific health and safety regulations arrangements will be made for health surveillance to be carried out by a competent person. Specialist advice will be sought where necessary.

Responsibilities

Identification of requirement for health surveillance, arranging health surveillance and obtaining specialist advice:-

Nikki McFadden – Health and Safety Manager and Transport Manager

Hiring of Equipment

The company will ensure that tools and equipment are only hired from reputable suppliers and that they are suitable for the task and environment in which they are used and comply with current regulations.

Where appropriate the company will ensure that tools and equipment are supplied with the relevant test or examination certificates and operating instructions.

Responsibilities

Appointment of supplier:-

Neil McFadden  – Owner/Project Manager

Specification of tools and equipment, provision of appropriate certificates and instructions:- Person in charge of work – Site Supervisor

Information to Employees and Contractors

The contents of this Policy and other safety related information will be made available to employees and contractors to assist them in working safely. This will be by means of publications, written instructions, operating procedures, notices, signs, and where appropriate verbally. Other contractors or persons who may be affected by the companies activities will be provided with information as appropriate.

Employees and contractors working on temporary worksites will be provided information on the hazards associated with the work activity and site and the precautions to be adopted.

Responsibilities

Providing employees and contractors with safety information:-

Nikki McFadden Health and Safety Manager and Transport Manager

Providing employees and contractors with specific information relevant to the worksite:- Person in charge of work – Project Manager/Site Supervisor

Lone Workers

Where employees are required to work alone at locations away from their place of work, an assessments will be undertaken to identify any specific risks and develop procedures to eliminate or control those risks.  Measures may include the provision of training, adequate supervision and a means of communication.

Responsibilities

Assessment of risk, development of safe working procedures and the provision of training:- Nikki McFadden –  Health and Safety Manager and Transport Manager

Compliance with procedures:-

Employees.

Manual Handling

Where manual handling is identified as involving a significant risk of injury an assessment will be carried out and used to determine the areas of risk and where possible, steps taken to eliminate them. Where necessary information and suitable training will be provided.

Responsibilities

Identification and assessment of risk, provision of information and training:-

Nikki McFadden – Health and Safety Manager and Transport Manager

Keith Uren – CMIOSH Health & Safety Consultant

Mobile Phones

It is company policy that hand held mobile phones including personal phones must not be used whilst driving. Use of the fitted hands free equipment whilst driving is permitted where communication is essential however drivers are expected to take into account  driving conditions and where practicable wait until the vehicle is parked before making or responding to calls.

Responsibilities

Compliance with instruction:-

Employees.

Monitoring and Review of Safety Policies and Procedures

The effectiveness of this safety policy will be monitored regularly by means of inspections, compliance with company procedures, a review of accident and sickness records, the results of any health surveillance and comments and suggestions from employees at all levels of the Company on ways that health and safety performance can be improved. A formal review of the policy and safe working practices will be undertaken annually.

Responsibilities

Formal review of policy and safe working practices:-

Neil & Nikki McFadden  – Owner & Health & Safety Manager

Monitoring and review of accident, sickness and health surveillance records:-

Nikki McFadden Health & Safety Manager

Workplace inspections:-

Nikki McFadden and Person in charge of work.

Suggestions for improvements in health & safety:-

Employees.

Noise

All reasonable steps will be taken to ensure that noise from machinery and activities etc. is kept to a minimum. Where noise levels cannot be maintained below the  first or second action levels as detailed in the Noise at Work Regulations appropriate measures will be taken to protect the health of employees including the use of personal protective equipment, training and information.

Responsibilities

Identification and assessment of noise levels, development of control measures and provision of training and information:-

Nikki McFadden – Health & Safety Manager

Supervision of control measures:-

Person in charge of work.

Compliance with control measures:-

Employees.

Working at Height

Falls from height are the biggest cause of workplace deaths and one of the biggest causes of major injury.

When working at height all reasonable steps are taken to ensure the safety of the employee.

When planning work to be undertaken at height, the following are all requirements in law that need to be considered when planning and undertaking work at height.

  • Take account of weather conditions that could compromise work safety;
  • Check that the place where work at height is to be undertaken is safe.  Each place where people at height will work needs to be checked every time and a risk assessment carried out.
  • Stop materials or objects from falling or, if it is not reasonably practicable to prevent objects falling, take suitable and sufficient measures to make sure no one can be injured, e.g. exclusions zones to keep people away.
  • Store materials and objects safely.

Tree Surgery

In tree work, falls from height are still common, and the result is often death or major injury.

A minimum of two people must be present during all aerial work.  One of the ground team must be available, competent and equipped to do an aerial rescue without delay.  The employer to ensure the following:

  • All climbers must be trained to current NPTC standards.
  • All climbing equipment to have a current LOLER certificate.
  • LOLER Inspections to be carried out six monthly.
  • All climbing equipment to be inspected prior to use.
  • All lowering ropes to be inspected prior to use.
  • Use separate ropes for lowering.
  • Ensure there is a designated lowering area.
  • Positive exclusion barriers must be erected to exclude third party site users.
  • Tree surgery first aid kit to be worn at all times. (supplied by employer)
  • Grounds man to wear hard hat at all times.
  • All appropriate PPE to be worn at all times.

For further information please see – Working at Height Statement.

Responsibilities

Identification and assessment of risk, provision of information and additional training:-

Nikki McFadden – Health and Safety Manager and Transport Manager

Keith Uren – CMIOSH Health & Safety Consultant

Supervision of control measures:-

Person in charge of work.

Compliance with control measures:-

Employees.

Personal Health, Safety & Welfare

No person who is known to be under the influence of alcohol or illegal substances will be permitted to work. No employee shall knowingly be permitted or required to work while his or her ability or alertness is so impaired by fatigue, illness, disability or other cause that might expose themselves or others to danger. Where practicable and dependant on the location and duration of the work suitable arrangements will be made to provide reasonable access to welfare facilities.

Responsibilities

Provision of welfare facilities:-

Neil McFadden – Owner/Project Manager

Monitoring of employees:-

Neil McFadden – Owner/Project Manager and Person in charge of work.

Planned Maintenance, Inspection, Examination or Testing

Machinery, equipment and plant requiring regular maintenance, inspection, examination or testing will be identified and arrangements made to ensure that the appropriate procedures and frequencies are complied with.

Responsibilities

Identification of and arranging the appropriate inspection, test and maintenance requirements:-

Nikki McFadden Health & Safety Manager

Personal Protective Equipment (PPE)

Where a hazard cannot be controlled by any other means, suitable PPE will be provided to supplement existing protective or preventative measures. Where practicable PPE will be issued on a personal basis or be readily available upon request. Employees will receive any necessary information and training on the use of PPE and their responsibilities as to its use. This equipment will be maintained, periodically inspected and replaced as necessary.

Responsibilities

Assessment of requirement and specification of PPE, arrangements for inspection and maintenance and provision of information and training:-

Neil & Nikki McFadden Owner/Health & Safety Manager

Issue of PPE and supervision of use:-

Neil McFadden Owner/Project Manager and Person in charge of work.

Correct use of PPE:-

Employees.

Risk Assessment

The hazards to which employees or others are affected by the Companies activities will be identified and the risks evaluated. Assessments indicating a significant risk  will be recorded and used to determine whether any further measures need to be taken to eliminate the hazard, reduce or control  the risk and to comply with the law relating to health and safety. Employees will be made aware of the hazards identified and the appropriate precautions to be adopted. These assessments will be regularly reviewed and if necessary revised.

Responsibilities

Completion of risk assessments, development and implementation of control measures and the provision of information to employees or others:-

Neil & Nikki McFadden Person in charge of work.

Compliance with control measures:-

Employees and contractors.

Site Safety

Refer to Appendix A.

Supervision

Adequate supervision will be provided to ensure that all work proceeds safely and that employees and where appropriate contractors comply with safe systems of work and  procedures etc. Special attention will be paid to young and inexperienced workers.

Responsibilities

Supervision of work activities:- Neil McFadden and Person in charge of work.

Monitoring of young and inexperienced workers:- Neil McFadden, Person in charge of work and experienced employees.

Training

New employees before starting work will receive training and information specifically in emergency and safety procedures (i.e. Fire and First Aid arrangements).
Employees will not be given duties for which they do not have sufficient skill or knowledge and is likely to jeopardise the safety of themselves or others. Training will be given where in the interest of health and safety it is mandatory, considered good practice, identified in assessments, or as specified in this policy. Refresher training will be provide where considered necessary.

Records of training will be maintained at the Company Office.

Responsibilities.

Identification of training requirements and arrangements for carrying out training:- Nikki McFadden

Maintenance of training records:- Nikki McFadden

Work Equipment

When purchasing or hiring equipment the Company will specify that it should comply with current health and safety legislation and standards and be suitable for the purpose intended and the environment in which it will be used.  Equipment will be maintained in good  working order and repair by means of regular checks, maintenance and where appropriate compliance with statutory requirements. Equipment found to be faulty or in need of repair will be withdrawn from use until repaired. The Company will ensure that any person using  or maintaining work equipment will  receive adequate training in its use, the risks arising from its use and the precautions required.

Responsibilities.

Identifying suitable equipment, arrangements for maintenance, repair and training in its use:- Neil McFadden.

Fault reporting:- Employees.

Supervision of use of equipment:- Person in charge of work.

Working as a Contractor

When appointed as a contractor,  the Company will co-operate with clients, occupiers and other contractors to assist in achieving safe and healthy site conditions. Health and safety information will be provided as and when requested.

Responsibilities.

Ensuring co-operation and liaison with other parties and provision of health and safety information:- Neil & Nikki McFadden and Person in charge of work.

Informing employees of site rules or specific requirements:- Person in charge of work.

Compliance with laid down site rules and specific requirements:- Employees.

Young  and Inexperienced Employees

Risk assessments undertaken will take account of any factors that may impact specifically on young persons or inexperienced employees, taking into account their inexperience and immaturity. The company will ensure that adequate supervision and training is provided.  They will not be permitted to undertake activities likely to put them or others at risk unsupervised until the company is satisfied that they are competent to work safely and operate plant and equipment.

Responsibilities.

Risk Assessment, provision of training and assessment of competence:- Neil & Nikki McFadden.

Supervision:- Neil McFadden and person in charge of work.

Compliance with restrictions:- Employees.

 

Reviewed L.D. McFadden

21st September 2017

C G S Contractors

Carnyorth Industrial Estate

St Just, Cornwall.

TR19 7QD

 

The health and safety policy is authorised by owner T.N. McFadden as an up to date requirement for the employees in the business to maintain. It ensures that the company can monitor the safety of the works produced and allows a clear guidance for employees to follow. This creates the health and safety ethos that CGS contractors upholds and a means of protecting all aspects of the employees’ health.